Page 39 - BigConversationsDismantlingRacism

Steps Action(s)
Confirm Program Work with committee chair to make sure that the schedule for the
Schedule program is finalized and well understood. Make sure timing is
realistic and includes time for attendees to transit to small-group
discussion locations and back again for close of program.
Confirm Facilitator Check a week or so before the event to make sure everyone is
Availability and still onboard. If possible, go with the Logistics Lead to
Room Assignments personally view the breakout rooms, seating requirements, etc.
Provide a Timeline Insist upon dedicating no less than one hour to the small-group
and Plan for the Small conversation. The facilitators will have to manage that time
Group Discussion carefully – provide a detailed schedule.
Report Out to Large Give some guidance. Should the facilitator simply report one or
Group two items of discussion that seemed like a new insight or
particularly rich? Should the facilitator ask the group for three or
four things that they would like to bring back to the large group?
Location of Breakout Provide a map so that facilitators unfamiliar with the program
Rooms site will have an idea of relative locations.
Provide Guide to This gives them the opportunity to review the guide before you
Facilitators a Few meet for the pre-event briefing on the day of the program. See
Days in Advance attachments (8) Facilitator Guide for BC-VI.

Outreach/Publicity

Designate individuals for each and every task so nothing falls through the cracks.

Steps Action(s)
Flyers Designate an individual to make a flyer with all the info: who,
what, where and when. Distribute everywhere!
Web Sites Our webmaster made sure flyers were posted and information
was updated on our website. www.dismantleracism.org
Partner All committee members are responsible for getting the word out
Communications through their own social networks (Facebook, emails, flyers
posted around town and at places of worship, word of month).

Letters to the Editor Designate who will write letters and when is the best time for
them to appear in the local newspapers. Ours appeared one week
prior to the event. Attachment (9).
Press Releases Designate who is responsible and which newspapers the notices
will appear in. Attachment (10).
Social Media Designate someone to create a Facebook event. Send out FB
invitations.

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