Page 71 - BigConversationsDismantlingRacism

10. At the end of the event – reverse the process and take down all signs. Students
should be directed to help with resetting the classrooms.

Set up for Food Tables: Carolyn, Libby and Anne- later

1. Food tables will be in front of the vending machine which are outside of the
auditorium.
2. Put white tablecloths on the tables
3. Set up coffeepot and start- you may need to use an extension cord -see Diane
4. Set out donation jars or cans
5. See separate sheet for rest of the directions
6. At the end of the final session: all left over food should go in plastic bags, coffee pot
emptied, put trash in provided large trash can. Leave any bagged leftover food or
waters, supplies and empty coffeepot on the food table.

Set up for Auditorium: David D. :

1. Check in with Allen – Patuxent Tech person
2. Make sure items listed below are set up and in order
Stage: 2 Tables with skirts – for panelists
8 chairs for panelist
6-8 microphones- handheld or lapel
1 podium with microphone (to right of stage) – for Moderator and Diane and
Malcolm
1 standing microphone on floor in front of the stage for the Facilitators and Dusty
to use for report outs at the end
1 projection screen on the stage over the heads of the panelists
1 computer to project the PowerPoint
3. Work out how PowerPoint slides will be displayed before and during the program –
2 different sets on same Flash Drive – Who will operate the computer?? Diane needs
to show person how to manipulate the slides. (Diane will get a student to do this)
4. Explain to Allen that we have a PowerPoint on the stick that we would like
projected on the screen before the forum begins as the participants are arriving. It
should run continuously between 1:30 and 2:00 p.m.
5. After 2:00 we will switch to another PowerPoint that has two sides that are not on a
loop. The first slide will remain on the screen during the panel presentation. The
second slide should come up when the moderator asks the question to Dr. Curry
about the Equity Plan for CCPS. ( David you should ask for the slide at that time.)
6. Check to make sure Allen will record the panel discussion and the facilitators’ report
outs.
7. Put up the Yellow Caution tape – the length of the auditorium to block off ALL the
upper seating

62